• Due to limited resources, Kolling Foundation may not able to take a coordination role in your Event, such as assistance with ticket sales, soliciting prizes or organising celebrities. The Event, including the financial aspects, fundraising, raffles, record keeping and management of the Event shall be conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser.

• The Fundraiser’s arrangements for the Event must be planned with the approval of Kolling Foundation and Kolling Foundation expects a reasonable level of liaison and information about the Event.

• Any changes made from the original details provided on the Agreement to Fundraise Form must be reported to Kolling Foundation and may result in a new sanction to be authorised.

FINANCIAL ASPECTS OF ANY FUNDRAISING EVENT

• Any expenditure involved with the conduct of your fundraiser and any disposition of funds and profits resulting from a fundraising appeal must be properly authorised by Kolling Foundation beforehand.

• The Fundraiser must take all reasonable steps to ensure that the expenses do not exceed a fair and reasonable proportion of the gross proceeds obtained from the event.
  The Charitable Fundraising Acts state this as expenses not exceeding 40% of the gross proceeds.

• The proceeds of the Event, the official sanction letter, and a statement of income and expenditure together with copies of receipts for all expenditure, are to be sent to Kolling Foundation within ten (10) days of the conclusion of the Event.

• Individual receipts for tax deductions for supporters of the Event can be issued by Kolling Foundation if that supporter makes a donation of $2.00 or more. If supporters would like receipts, please send a list including name, address, and phone number and donation amount. If the total of individual receipts exceeds ten (10) individuals, please provide Kolling Foundation an electronic version of your register.

• When the supporter has received goods or services in return for money given  e.g. purchased raffle tickets or prizes at auction), a tax deductible receipt cannot be issued.

• For donated goods and services Kolling Foundation requires correspondence from the company or individual stating the donated value of goods or services to the event.  Accurate records of the donors’ details assist’s Kolling Foundation with financial reporting and thank you letters.

• A template is available from Kolling Foundation to assist you with capturing this information.

THE USE OF KOLLING FOUNDATION NAME, LOGO

• The Fundraiser has no right to the names ‘Kolling Foundation’ and ‘Kolling’.  Nor is the Fundraiser given the right to raise funds in those names. This means you cannot call your event a Kolling Foundation event i.e. A Kolling Foundation Trivia Night, however you can call it an event supporting Kolling Foundation.

• Kolling Foundation can sanction the use of a line of copy stating the relationship between the Fundraiser and Kolling Foundation for all fundraiser promotional material. Recommended wording would be,

This event proudly supports Kolling Foundation

• Any printed materials or advertisements to be used by the Fundraiser in relation to the Event must be submitted to the Kolling Foundation for approval and must also state how the proceeds from the event are to benefit Kolling Foundation, eg ‘All proceeds go to medical research at Royal North Shore Hospital’.

• If the Fundraiser wishes to use the Kolling Foundation, Kolling master brand or Kolling child logos on any materials or products, the Fundraiser must obtain prior permission from Kolling Foundation. Please contact Kolling Foundation for more details.

• Kolling Foundation does not encourage the use of patients in events or in the media in any way that would compromise their privacy. Should you wish to include some stories, testimonials or case studies in your promotional material Kolling Foundation will be able to provide you with appropriate material.

MEDIA AND PUBLIC RELATIONS

• All media materials and press releases must be approved by Kolling Foundation prior to circulation. We are happy to discuss any ideas you may have and provide an example press release.
  
  

KOLLING FOUNDATION REPRESENTATIVES

• A Kolling Foundation Representative can be arranged to attend your event depending on availability.
  

PERMITS

• Some activities require permits e.g. raffles where the total prize pool is over a certain amount.

• Permits are also required by councils and shopping centres for outdoor events.

• If you have any queries please contact the Kolling Foundation team in your state, or visit www.australia.gov.au and search under ‘Gaming and Racing’ for a full list of local gaming authorities in your relevant state.
  

LIABILITY

• All aspects of financial and public liability and public safety are the responsibility of the event organiser. As Kolling Foundation is not the event organiser we are unable to cover any liability on your behalf.